The AFRINIC Annual General Members’ Meeting (AGMM) is held once a year, usually during an AFRINIC Public Policy Meeting. According to the AFRINIC Bylaws:
11.1 The Board shall call an Annual General Member Meeting in terms of Section 115 of the Act:
not more than once in each year;
not later than six (6) months after the balance sheet date of the Company; and
not later than fifteen (15) months after the previous Annual General Member meeting.
Notice is hereby given that the 2020 Annual General Members’ Meeting (the ‘AGMM’) of AFRINIC will be held REMOTELY on Friday 18 September 2020 as from 10:30 UTC during the AFRINIC-32 Meeting, to transact the following business;
Time (UTC)
Agenda Item
Presenter
10:30 – 10:35*
1. Welcome and Agenda Review
Chair
10:35 – 10:40
2. Approval of last AGMM minutes dated 20 June 2019 held in Kampala, Uganda – [D1]
8.2. Presentation of Governance Committee Candidate
8.3. Vote
Chair, Election Committee
12:40 – 12:50
9. Elections results
Chair, NomCom 2020
12:50 – 13:00
10. Closing Remarks and end AGMM
Chair
*Members who are interested in only part of the meeting are nevertheless advised to be present for the entire meeting because the times are only indicative.
During this AGMM, the following elections will be held:
(i) AFRINIC Board Election
(ii) Governance Committee Election
Seat 3 – The Indian Ocean currently filled by Subramanian Moonesamy
Seat 4 – Central Africa currently filled by Dr. Christian D. Bope
Seat 6 – Eastern Africa currently Vacant
Seat 8 – Non-Regional currently filled by Serge Kabwika Ilunga
The following proposed candidates will run for the above election:
In regard to Resource Members, only those in good standing (i.e. members that have signed the AFRINIC Registration Service Agreement and have no unsettled financial debt with AFRINIC prior to Election Day) will be allowed to participate in the elections and voting. Registered contacts of member organisations (or designated proxies) will be required to register for the meeting prior to the AGMM in order to vote.
You can establish your current financial standing with AFRINIC by log-in to https://my.afrinic.net. In case you have any further queries regarding the status of your financial standing, please contact us via This email address is being protected from spambots. You need JavaScript enabled to view it..
Registered Members (i.e. the directors) are also eligible to vote.
Online Voting
Online (e-)Voting
Eligible voters are reminded that since the AGMM is being held virtually, all voting will de- facto be held electronically. Members can cast their votes through their ‘registered contact’ (also known as ‘Administrative Contact’) or by proxy.
If you are the registered Administrative Contact of your organisation, you have been assigned by default the voting right which grants you the privilege to cast your vote electronically. You could also assign that right (through MyAFRINIC) to another registered contact of your organisation to vote on your behalf.
To vote electronically, please follow the following steps: a. Log on to MyAFRINIC at https://my.afrinic.net/login; b. Navigate to ‘Election’ and ‘Access Election Centre’; c. Select the election in which you wish to participate; d. Choose the option ‘Vote Online’.
To assign the online voting right to another registered contact of your organisation: a. Log on to MyAFRINIC at https://my.afrinic.net/login; b. Navigate to ‘My Account’ and ‘User Administration’; c. Check the ‘Voter Role’ to a corresponding listed contact.
Note 1 - The same procedures will apply for voting on any Special Resolutions, if any, where AFRINIC members are eligible to vote.
Members can vote online as described above. The online voting will be opened on Saturday 5 September 2020 and will be closed on Friday 18 September 2020 on the day of the AGMM, at such time to be communicated during the meeting.
All elections will be held electronically via MyAFRINIC or through such an electronic voting platform, as the case may be.
The said electronic voting platform will cover the following elections:
i) PDP Co-Chair ii) NRO – NC iii) Voting by proxy for Board’ seats and Governance Committee elections
To vote electronically for those elections [ i to iii ], please follow the following steps.
a. Eligible voters will receive an email with the link to access the electronic voting platform; b. Vote for your selected candidate; c. Confirm your choice; d. Proceed to submit your vote; e. A vote receipt will be sent to your email to confirm your vote and auditing purposes.
Abstentions
For the purposes of the electronic ballots, eligible voters will be allowed to ‘click’ on abstention should they wish to express their disapproval of the relevant candidates. However, eligible voters are also informed that clicking on abstention shall, in no means, be considered as a ‘vote’ against the said candidates.
Determination of winners in the event of a tie
In the event of a tie for an open seat, voting for that seat will be repeated during the same meeting until there is a winner. For each seat, the candidate who receives the most votes shall be declared as the winner.
The Election Committee will proceed with the verification of the proxies and revert back to the relevant member.
The registration and appointment of proxy will start on Saturday, 5 September 2020, and close on Saturday, 12 September 2020, i.e. 5 clear days before the election day for Board and Governance Committee elections.
Proxies should preferably be appointed via MyAFRINIC as follows;
Navigate to ‘Election’ and ‘Access Election Centre’;
Select the election in which you wish to participate;
Choose the option ‘Appoint Proxy’;
Fill the proxy form;
Print the form, sign it and send it to This email address is being protected from spambots. You need JavaScript enabled to view it.
Note-2:
According to Articles 12.12.(viii) and 12.12.(ix) of the AFRINIC Bylaws, a person cannot hold more than 5 proxies during an election. To enforce this clause, you will be requested for the passport number (or ID) of the person that you would like to assign as a proxy while completing the proxy appointment form. As per Articles 12.12 (ix) of the AFRINIC Bylaws, no candidate to the election of Director shall act as a proxy for any member during such an election.
Note-3:
Once you have appointed a proxy and generated the proxy appointment form via MyAFRINIC, you can no longer cast a vote through the online Voting system.
Note-4:
If it is not possible for you to appoint a proxy via MyAFRINIC, the proxy instrument can be printed on the official letterhead of the Member organisation. The elections committee will take necessary steps at their discretion to verify the authenticity of a proxy authorization instrument not generated through MyAFRINIC. The paper document embodying the proxy instrument must be duly signed by: Either a registered administrative contact of the Member. (For the avoidance of doubt, AFRINIC's database shall be used for counter verification), or: A director of the company, on whose letterhead the paper proxy document has been printed, and whose name is listed on the said letterhead.
Onsite Registration
Online AGMM Registration
Only Members in good standing (i.e. a member who has signed the AFRINIC Registration Service Agreement and has no unsettled financial debt with AFRINIC older than seven (7) days prior to Election Day. ) will be allowed to participate in the Board Election. Registered contacts of member organisations (or designated proxies) will be required to register themselves prior to the AGMM in order to vote.
