Administration
PDWG Administration
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Co-Chairs
The PDWG has two chairs who are responsible for carrying the administrative functions of the group. They are chosen by the community during public policy meetings and serve staggered two-year terms.
Roles and Responsibilities of the PDWG Chairs
- Determining whether there is consensus during open policy discussions.
- Publishing minutes of the proceedings of public policy meetings.
- Initiation and termination of the final review of proposals (Last Call).
- Sending a report on the outcomes of policy discussions at public policy meetings to the Board of Directors.
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Moses Serugo
Uganda
June 2019 – June 2021
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Abdulkarim Oloyede
Nigeria
June 2019 – June 2020
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Previous Co-Chairs
The community recognise and appreciate all individuals listed below who served as Policy Development Working Group Chair/Co-Chair.
| Who |
When |
Comments |
Vincent Ngundi (KE) - Chair
Hytham El Nakhal (EG)
Paulos Nyirenda (MW) |
Mar 2008 – Nov 2010 |
Initial & Interim PDP-MG. |
Subramanian Moonesamy (MU)
Alan Barrett (ZA) |
Dec 2010 – May 2011 |
Initial & Interim PDWG. |
| Paulos Nyirenda (MW) |
Jun 2011 – May 2012 |
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| Tim McGinnis (US) |
Jun 2011 – May 2012 |
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| Alan Barrett (ZA) |
Jun 2012 – May 2013 |
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| Emile Milandou (CG) |
Jun 2012 – May 2014 |
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| Seun Ojedeji (NG) |
Jun 2013 – May 2015 |
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| Adam Nelson (US) |
Jun 2014 – Apr 2015 |
Did not complete term |
| Barry Macharia (KE) |
Jun 2015 – Dec 2015 |
Did not complete term |
| Seun Ojedeji (NG) |
Jun 2015 – Jun 2016 |
Did not complete term |
| Sami Salih (SD) |
Dec 2015 – Jun 2019 |
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| Adewole Ajao (NG) |
Jun 2016 – Jun 2019 |
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Travel Support for PDWG Co-Chairs
AFRINIC will support the PDWG co-Chairs to travel to all AFRINIC meetings as well as some RIR meetings depending on funding and state of the budget.
- Travel support must be requested the previous year (through discussions with the Policy Development Coordinator (PDC)) and added to the budget for the coming financial year.
- Even if budgeted for, travel support is not automatic. Each upcoming travel must be requested for (through the PDC) and approved by the CEO at least 2 months before the travel date.
- AFRINIC will book air tickets and hotel accommodation and will pay a per-diem allowance that is intended to cover meals and incidental expenses. Transport between the destination airport and hotel will sometimes be included, but if it is not included, invoices/receipts can be submitted for a full refund.
- Invoices/Receipts for the refund of visa expenses and transport between residence and home airport shall also be refunded if applicable.
Policy Coordinator
AFRINIC provides staff that will be the point of contact between the PDWG and AFRINIC, the Secretariat. The community can contact the PDWG directly by sending e-mail to pdwg [at] afrinic dot net
Election Process
PDWG Election Process
According to the AFRINIC Policy Development Process (PDP), two (2) co-chairs shall be selected from the community to carry out the administrative functions of the Policy Development Working Group (PDWG).
1) Responsibilities
The PDWG chairs are responsible for:
- Creating reports (summaries) of mailing list discussions in preparation for face-to-face meetings.
- Chairing meeting sessions and declaring consensus.
- Creating post-meeting policy reports and posting them to the mailing list.
- Sending Last Call notifications and evaluating consensus or not thereof.
- Writing reports to the board to recommend ratification of policy proposals that have attained consensus.
- Evaluating emergencies that could necessitate varying the normal PDP.
2) Duration of Term
PDWG Co-Chairs are elected to serve for two-year staggered terms according to the AFRINIC region Policy Development Process.
3) Candidate Eligibility
The candidate must:
- Be a natural person residing in a country from the AFRINIC service region.
- Not be a staff of AFRINIC or any other Regional Internet Registry (RIR).
4) Eligibility to Vote
Voting is open to anyone from the AFRINIC community present at the face-to-face meeting that meets the following criteria:
- Has registered for the meeting (and possesses the Meeting Badge as proof).
- Resides in a country within AFRINIC service region.
- Is not a staff member of AFRINIC or another RIR.
5) Election Timelines
The election will be run according to the following schedule, counting down to election day.
| Activity |
Days to Election |
| Call for Nominations |
77 |
| Close of Nominations; Begin review of received nominations |
40 |
| End Review of received nominations, publication of final candidate slate and the start of the public comment period. |
20 |
| Election Day & Results |
0 |
6) Nomination
A person may only nominate one candidate. In case of multiple nominations by the same person, only the last nomination will be considered valid. All nominations (including self-nominations) must be backed by at least two AFRINIC community members; the two individuals must not work for the same organization.
AFRINIC or other RIR staff cannot nominate candidates nor be nominated
Nominations must be submitted using this nomination form.
7) Verification of Nominations
- NomCom shall verify that all nominations were submitted within the given period and include all the required information.
- NomCom shall confirm receipt of the nomination to the nominees and/or the nominators.
- In case of ineligible nominations that are rejected, nominators and nominees shall be notified.
8) Finalising the Slate of Candidates
NomCom shall review all completed nominations to verify that the nomination process is followed and shall review nominations to determine that all nominees meet the general criteria for a PDWG chair.
NomCom may decide to conduct interviews or further background checks on candidates using any means. The chair of the NomCom shall then forward the slate of candidates to AFRINIC staff for publication.
9) Notification of Candidates
NomCom shall send the final slate of candidates, via e-mail to the following mailing lists:
- announce[at]AFRINIC.net,
- rpd[at]AFRINIC.net
The candidate list and biographical information shall be simultaneously posted on the AFRINIC website. The website will provide an online channel for anyone to voice support for any candidate during the open comment period.
All candidates shall be given the opportunity to present themselves to the community in a brief speech during the face-to-face meeting. The community may also direct questions to the candidate during the open comment period.
10) Voting
Voting shall be by simple show of hands.
11) Vote Counting and Announcement of Election Results
The CEO and NomCom Chair, as well as two (2) or three (3), volunteers from the other RIRs present in cooperation with AFRINIC Legal Counsel, shall count the votes to determine the winners.
The candidate with the highest number of votes shall be declared the winner. In the case of a tie, the second round of voting shall be called. Only the candidates that tied in the previous round are eligible for the subsequent round. This shall continue until one candidate receives a clear majority of the votes.
The Chair of the NomCom shall announce the election results after the vote. The CEO shall send the final result via e-mail to
- announce[at]AFRINIC.net
- rpd[at]AFRINIC.net
