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Dear Governance Committee,

In terms of the Governance Committee terms of reference, article 3.1.7, the Governance Committee may provide advice on any matter referred to the Governance Committee by the CEO or the Board. 

As the CEO, I request the Governance Committee to consider the start and end dates of the terms of office of Directors of AFRINIC, and to provide advice on that subject.

In terms of the AFRINIC Bylaws, article 13.5, "Each Director elected under Articles 13.4(i) and 13.4(ii) of this Constitution shall hold office for a term of three years, which term of office shall expire on the date of the Annual General Members’ Meeting held on or around the third anniversary of the date of appointment of such Elected Director.”

However, it has been the common practice for several years that the date of changeover from the previous or departing Directors, to the newly-elected or incoming Directors, is 1 July, and not the date of the AGMM. 

In my opinion, it’s useful to have a delay of a few weeks in between the election (typically in May or early in June) and the date when new Directors take office and departing Directors end their terms.  During this time, newly-elected Directors may be added to mailing lists, may complete and sign any necessary documents related to their new position, and may participate in an induction process where both the outgoing and incoming Directors are present.

It’s problematic for the actual practice to be different from a requirement in the Bylaws.  Please advise on how this difference should be addressed.

 

Regards, 

Alan Barrett

CEO, AFRINIC

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∗ Shall be acknowledged within 3 working days from the date of submission:

∗∗ Shall be responded to within six weeks of the date of submission.

 

 

  Reference GC2020.05
Date Received 31-08-2020
Sender Eddy Kayihura
Summary of Request Code of Conduct Review
Link to Request Code of Conduct Review
Acknowledgement Date Sent* 01-09-2020

 

Reference GC2020.04
Date Received 31 Aug 2020
Sender Eddy Kayihura
Summary of Request Violation of Code of Conduct on Community mailing list
Link to Request Violation of Code of Conduct on Community mailing list
Acknowledgement Date Sent* 01 Sep 2020

  

Reference GC2018.03
Date Received 22.03.2018
Sender Jean-Robert Hountomey
Summary of Request

How to add Board suspension and removal procedure by members in AfriNIC’s Bylaws

Link to Request Received - GC2018.03 - Request 03

Acknowledgement Date Sent* 23.03.2018
Replied Date Sent** 30.03.2018
Further Info / Advice Sent GC2018.03 - Reply

 

Reference GC2018.02
Date Received 15.03.2018
Sender Board
Summary of Request Allegations against AFRINIC staff and Directors Link to Request Received - GC2018.02 - Request 02

Acknowledgement Date Sent*

15.03.2018
Replied Date Sent**

 

Further Info / Advice Sent

Terms of Reference (1)

Terms of Reference (2)

 

Reference GC2017.01
Date Received 14.11.2017
Sender Alan Barrett
Summary of Request

The Governance Committee to consider the start and end dates of the terms of office of Directors of AFRINIC, and to provide advice on that subject.

Link to Request Received - GC2017.01 - Request 01

Acknowledgement Date Sent* 14.11.2017
Replied Date Sent** 22.02.2018
Further Info / Advice Sent GC2017.01 - Reply

 

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