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Participation and Voting during the AGMM

 

Voting by Proxy

As an AFRINIC Member you can appoint a proxy to represent you and vote on your behalf at the AGMM. A proxy can be any individual. The proxy form MUST be signed, stamped and returned 48 hours prior to the election to  This e-mail address is being protected from spambots. You need JavaScript enabled to view it " data-kwik="5" class="external-link" rel="nofollow" style="color:rgb(59, 115, 175)"> This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

To appoint a proxy you must:

a. Log on to My.AFRINIC https://my.afrinic.net/login ;
b. Navigate to Elections and Access Election Centre;
c. Select the election in which you wish to participate;
d. Choose the option Appoint Proxy;
e. Fill up the proxy form; 
f. Print the form, sign it and physically hand it over to the person.

Notes

Note-1: According to Articles 12.12.(viii) and 12.12.(ix) of the AFRINIC Bylaws, a person cannot hold more than 5 proxies. To enforce that, you will need to provide, while filling your proxy form, the passport number (ID) of the person that you would like to assign as a proxy.

Note-2: Once you have generated a proxy, you can no longer cast a vote through the online Voting system.

Note-3: As stated in the Board of Directors approved current Election Guidelines, proxies supplied on forms generated outside of MyAFRINIC will not be considered valid.

 

Online Voting

As a registered Administrative Contact of your organisation, you have been assigned by default the voting right which grants you the privilege to cast your vote electronically. You could also assign that right to another registered contact of your organisation to vote on your behalf.

2.1To vote electronically you must:
a. Log on to My.AFRINIC https://my.afrinic.net/login ;
b. Navigate to Elections and Access Election Centre;
c. Select the election in which you wish to participate;
d. Choose the option Vote Online.

2.2 To assign the online voting right to another registered contact of your organisation::
a. Log on to My.AFRINIC https://my.afrinic.net/login ;
b. Navigate to MY Account and User Administration;
c. Check mark Voter Role to corresponding named contact.

Note-4: To vote electronically, you must have a digital Certificate (BPKI) issued by AFRINC. See section below on how to generate a BPKI.

 

BPKI Certificate

A Digital Certificate (BPKI) is provided to identify you while performing an online transaction. It allows AFRINIC to confirm that you are indeed the representative of your organisation. To obtain a BPKI Certificate, you must be an authorised contact of your organisation.

a. If you are an Administrative Contact you should send an email to 
This e-mail address is being protected from spambots. You need JavaScript enabled to view it " data-kwik="45" class="external-link" rel="nofollow" style="color:rgb(59, 115, 175)"> This e-mail address is being protected from spambots. You need JavaScript enabled to view it  with proof of your identity (copy of government issued identification document or company's ID card);
b. If you are a Technical, Billing, Abuse or a General Contact, the Administrative Contact of your organisation must approve your request.

 

4) Remote Participation

Remote participation is made possible to members that cannot make it physically to the AGMM. Given that the AGMM is a meeting reserved to Members only with the possibility for other attendees of AFRINIC20 to attend as Observers, remote participation will be restricted. You could designate remote participants. If you wish to attend the meeting remotely or wish to designate a participant:

a. Log on to My.AFRINIC https://my.afrinic.net/login ;
b. Navigate to Meetings;
c. Select the upcoming AGMM 
d. Click on Remote Participation;
e. Fill up the form and submit.

 

5) Onsite AGMM Registration

Only Members in good-standing (i.e. a member who has signed the AFRINIC Registration Service Agreement and has no unsettled financial debt with AFRINIC older than seven (7) days prior to Election Day. ) will be allowed to participate in the Board Election. Registered contacts of member organisations (or designated proxies) will be required to register themselves prior to the AGMM in order to vote.

There will be a dedicated room / booth where members can register for voting. Opening times and location will be announced to members several days before the AGMM takes place. Ballots will be handed out during the election session only to persons that have registered to vote. It is important to have an identity document on your person, in case any form of identity verification is required either during voting registration, or handing out of the ballots during the voting session.

Note-5 : Members or Proxies must be registered on site for the AGMM before 14 00 hrs on the AGMM day.