Election Process for the year 2022

The current process was updated on 2022/03/03	Archived Board Election Process
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1) Introduction

This election process is approved by the AFRINIC Board of Directors, in terms of the AFRINIC Bylaws article 13.2. This process applies to elections for Board seats, and also applies, mutatis mutandis, to any other elections that follow the same process as Board elections.

The Board may provide additional guidelines to NomCom at any time, in terms of article 9.2 of the Bylaws.

Article 13 of the AFRINIC Bylaws governs the appointment of Directors.
Article 9 of the AFRINIC Bylaws governs the Nomination Committee (NomCom).
Article 10 of the AFRINIC Bylaws governs the Election Committee.

In all matters relating to AFRINIC elections, the term “Member in good standing” means an AFRINIC Member, more precisely a Resource Member, who has completed all necessary formalities, whose membership remains current, and who has paid all membership fees and resource allocation or assignment fees due to AFRINIC (see Bylaws Article 6.4(iii)). Invoices that have been issued, but that have not yet reached the date when payment is due, shall not be considered as fees that are due to AFRINIC.

The following Board Seats will be open for election in 2022;

Seat 1 (Northern Africa)
Seat 2 (Western Africa)
Seat 7 (region-independent)

2) Nomination Committee (NomCom)

Responsibilities of the NomCom are defined in Article 9 of the AFRINIC bylaws and include the following:

Report to the Board and follow guidelines set by the Board;
Call for candidates for all open positions;
Prescribe criteria and qualifications for eligibility to stand for elections called byAFRINIC;
May interview candidates, where the NomCom deems it appropriate before the list of candidates is finalised;
Finalize the list of candidates for every election called by AFRINIC;
Supervise the conduct of the polls run by the Election Committee on election day.

NomCom is bound to operate in accordance with the relevant provisions of the AFRINIC Bylaws. The following sections of the AFRINIC Bylaws are especially relevant:

Article 1: Definitions of “Election Committee”, “Nomination Committee (NomCom)”, and other terms.
Article 9: “The Nomination Committee”;
Article 10: “Election Committee”;
Article 12.14(i): Deals with nominations from Members, the information that must accompany a nomination, and approval of nominations by the Board.

A new NomCom shall be appointed every year, to handle elections during the entire calendar year.

In addition to dealing with Board elections, NomCom may serve a similar role for any other elections by the AFRINIC Membership or community.

2.1. Eligibility for membership of NomCom In terms of Article 9.1 of the Bylaws:

No candidate for election to the Board may be a member of the NomCom.
No person domiciled in a region whose Board seat is open for renewal may be a member of the NomCom.
No member of the Nomcom shall be eligible to stand as a candidate for any election

in respect of which the NomCom is required to find suitable candidates for such election.

The Board expects those persons appointed to serve on the NomCom to:

be neutral;
have no interest (direct or indirect) in the results of the elections;
be trustworthy members of the AFRINIC community;
demonstrate a good knowledge of the AFRINIC business environment;
Use their best effort to discharge their responsibilities.

2.2. Appointment of NomCom members

In terms of article 9 of the Bylaws, the NomCom shall consist of a chairperson and three other members as appointed by the Board.

The Board’s practice is to appoint the four members as follows;

One member selected from within the AFRINIC Board;
Three members are selected by the AFRINIC Board from the community, after a call for volunteers.

The Board shall call for volunteers and appoint NomCom members following an appointment process determined by the Board, and in terms of the timeline given in this election process document.

2.3. NomCom chair

The four members of the NomCom shall choose a chairperson, who shall be one of the three community members (not the Board member).

2.4. Role of the Board representative

The representative is a full voting member of NomCom. The Board representative shall report to the Board on the general activities and progress of NomCom, including the number of candidates and whether individual candidates are found to be qualified or not, but shall not report on the confidential discussions of the merits of individual candidates.

2.5. Communication with the Board

Since the Board representative is part of Nomcom, he/she can summarize the activities of NomCom to the Board; however, the official communication channel between the Board and NomCom will be between the NomCom Chairperson and Board with the CEO in copy.

2.6. NomCom decision-making process

NomCom decisions may be made by a simple majority vote.

2.7. Afrinic support to NomCom

AFRINIC shall provide reasonable logistics support on request from the NomCom Chair to the CEO. Such support includes publication of the list of nominees, a compilation of comments, mailing list moderation, website updates, communication with nominees, and other duties pertaining to the roles and responsibilities of the NomCom.

AFRINIC may also answer questions about factual issues relating to AFRINIC membership or participation in AFRINIC events or discussions.

Under no circumstances should AFRINIC employees participate in NomCom’s discussion of the merits of any candidate.

2.8. NomCom remuneration and travel support

NomCom members do not receive any remuneration.

AFRINIC will provide travel support for the NomCom Chair to attend any AFRINIC meeting at which an election is held.

3) Election Committee

Logistics of running all elections will be managed by the Election Committee, which is appointed by the CEO in terms of article 10 of the Bylaws. The CEO shall also appoint a Chair of the Election Committee.

A new election committee shall be appointed every year, to handle elections during the entire calendar year.

In addition to dealing with Board elections, the Election Committee will serve a similar role for any other elections by the AFRINIC Membership or community.

4) Relationship between NomCom and Election Committee

The Election Committee consists only of AFRINIC employees and does not include any NomCom representatives (Bylaws Article 10). However, in terms of Bylaws Article 10.1(iii), the Election Committee must “liaise with the Chairperson of the Nomination Committee, set up under Article 9 of the Constitution, for the holding of polls on election day.”

The NomCom Chair and the Election Committee Chair shall ensure suitable collaboration between the two committees in their endeavour to run a successful election.

5) Nomination and Selection of Candidates for elections

5.1. Distinction between nominations and candidates

Different parts of the Bylaws or the election process refer to “nominations” and “candidates”. These are not the same.

Not all nominations become candidates. Some nominees may not be eligible; some may withdraw; some may not be approved by the Board in terms of Bylaws Article 12.14(i); some may not be selected by NomCom for any reason deemed appropriate.

Nominations are the input i.e. the nominations submitted to NomCom, in terms of article 9.3(ii)(a) of the Bylaws article 9.3(ii)(a). The list of individuals found eligible by the NomCom candidates is the output from NomCom (also known as ‘final slate of candidates), in terms of Bylaws Article 9.3(ii)(d).

5.2. Eligibility to nominate

In terms of Bylaws Article 12.14(i), “Each Member may nominate one individual who shall be eligible to be elected as a Director.” Such Members must be in good standing to make nominations for Board seats. Also, each member may make no more than one nomination (for each open position). In practice, AFRINIC members are usually organisations who have designated contact persons, and one of the contact persons may make a nomination on behalf of their organisation. Consequently, any seat that is open for election cannot have multiple nominators or supporters that represent the same Member.

The same requirement applies to all elections where the AFRINIC Members vote (e.g. Board, Governance Committee).

To assist in verifying the number of nominations per open seat, nominators shall be required to state their AFRINIC org-id on the nomination form, and the person submitting the nomination must certify that he is the authorized contact for the Member.

Self-nominations and nominations by those who have not registered contacts of AFRINIC members in good standing are also allowed. Such nomination shall be formally backed by authorised and registered contacts of at least two AFRINIC Members in good standing.

5.3. Criteria and qualifications for eligibility to stand as a candidate

In terms of the Bylaws section 9.3(ii)(b), the NomCom shall prescribe criteria and qualifications for eligibility to stand as a candidate.

Note that, for regional seats, Bylaws Article 13.5 does not prescribe requirements for citizenship or residence in the sub-region that the Director intends to represent. Past practice has been to require residence in the sub-region at the time of the election. The Board recommends that NomCom should continue this practice.

Before publishing the “criteria and qualifications”, NomCom shall submit a draft to the Board for comments. Responsibility to set the criteria and qualifications for eligibility to stand as a candidate lies with the NomCom, but NomCom should consider the Board’s comments (if any).

The provisions of the Bylaws articles 13.10, 13.11, and 13.12 shall be observed. Those provisions are:

13.10. No person shall be appointed or hold office as a Director if s/he is a person who:
(i) is under 18 years of age;
(ii) is an undischarged bankrupt;
(iii) would, but for the repeal of Section 117 of the Companies Act 1984 of Mauritius,
be prohibited from being a Director or promoter of, or being concerned or taking part 
in the management of, a company within the meaning of that Act;
(iv) is prohibited from being a director or promoter of or being concerned or taking
part in the management of a company under Sections 337 or 338 of the Act;
(v) is not a natural person; or
(vi) has been adjudged to have been of unsound mind.
 
13.11. A person shall not be appointed a Director of the Company unless:
(i) that person has consented in writing to be a Director and certified that he/she
is not disqualified from being appointed or holding office as a Director in accordance
with the Act; and
(ii) that person has signed the forms required to be a Registered Member under Article 6.3 above.
 
13.12. Further to the provisions of Section 13.11, the NomCom shall, as far as practically possible,
seek the following additional conditions for the eligibility of candidates to the position of Board Directors:
(i) previous Board or organisational leadership experience;
(ii) skills in business management and leadership;
(iii) fundraising for not-for-profit organisations experience;
(iv) network operations and Internet services experience; and
(v) international Business development experience.

5.4. Nomination form

NomCom should work with AFRINIC to design a nomination form for use in the online nomination process.

The nomination form should include fields for all the information required by Bylaws article 12.14(i): “the full name and address of the nominated person as well as a short description of the person, including the person's professional background, age, nationality, residential address and the region, which the person is proposed to represent.”

There should be a provision for the upload of a photo and brief biography of the nominated person.

There should be provision for the nominated person to indicate their consent to the publication of their name, photo, brief biography, nationality, and the region which they are proposing to represent, for use during the election process including the public comment period.

The nomination form should include the name of the nominator, and the AFRINIC org-id of the AFRINIC Member that the nominator is authorised to represent, to enable the nominator to be checked against the provisions of Bylaws Article 12.14(i).

For reference, Bylaws Article 12.14(i) states:

 12.14 Member Proposals

(i) Each Member may nominate one individual who shall be eligible to be elected as a Director. Such nominations must be received by the Nomination Committee not less than three (3) weeks and not more than eight (8) weeks prior to an Annual
   
General Members’ Meeting called under Article 11.1 of this Constitution at which Directors will be elected.
Such nominations shall, subject to the Election Guidelines document, be approved by the Board, and, inter alia, contain the full name and address of the nominated person as well as a short description of the person, including the person’s professional background, age, nationality, residential address and the region, which the person is proposed to represent.

5.5. Call for nominations

In terms of the Bylaws Article 9.3(ii)(a), the NomCom shall call for candidates for elections held by AFRINIC.

The call for candidates shall include information about the open positions, the “criteria and qualifications” for candidates as set by the NomCom and the Bylaws, the criteria for nominators, and the nomination process and timeline.

5.6. Submission of nominations

The Election Committee will arrange for completed nomination forms, submitted online, to be sent via email to NomCom.

5.7. Checking of criteria

The Election Committee should check that nominations are received in good time, that nominators or supporters are persons who have authorised contacts for AFRINIC members in good standing, and that no seat has multiple nominators or supporters that are from the same Member.

The NomCom should ask each nominee to verify that they consent to stand and that they consent to have their information published. For Board seats, they should be asked to confirm that they are eligible in terms of Bylaws Article 13.10.

The NomCom should contact each nominator or supporter to verify that they nominated or supported the nominee.

NomCom should check each nominee against the “criteria and qualifications” published at the time of the call for nominations.

For regional seats, such as Board seats 1 to 6 as defined in the Bylaws Article 13.4(i), the Election Committee should check the relationship between country or economy, and sub-region, as provided in the nomination. The web page at <http://afrinic.net/en/about/service-region> should be used as a reference for the relationship between countries or economies, and the sub-regions defined in Article 13.5 of the Bylaws. In the event of any apparent discrepancy, the Election Committee staff will bring the issue to NomCom’s attention, and it will be NomCom’s responsibility to decide how to handle the matter.

5.8. Board approval of nominations

After nominations are received, the Board must approve them in terms of Bylaws Section 12.14(i). This must happen early in the process before NomCom spends much effort in finding the best candidates, and certainly, before NomCom finalises the list of candidates in terms of the Bylaws section 9.3(ii)(d). Note that the Board does not approve the slate of candidates (the output from NomCom); the Board approves the nominations (the input to NomCom).

NomCom shall send the list of nominations, and all related information, to the Board as early as possible. The Board shall respond to NomCom in a reasonable time, with the list of approved nominations, and any concerns related thereto.

5.9. Number and diversity of candidates

In terms of the Bylaws section 9.3(i)(a), the NomCom must “use its best effort towards ensuring that a satisfactory number of individuals from the African internet community stand as candidates”. To that end, NomCom may proactively look for candidates, in addition to publishing a call for nominations.

The Bylaws do not define a minimum or a maximum number of candidates for each position. The Board recommends that NomCom shall use its best efforts to put forward a minimum of three candidates for each open position. As for the maximum of candidates per open position, the Board considers that this matter is left to NomCom’s best judgment.

If there are few nominations, then NomCom may extend the time limit (with the consent of the Board), or proactively look for more candidates.

If there are many nominations, then NomCom may use interviews and its own judgement to choose the best candidates so that not all nominations become candidates, and so that the final number of candidates presented on a voting ballot is not too many.

The Board recommends that NomCom should consider gender, language and cultural diversity in selecting candidates for all elections.

5.10. Interviews and background checks

NomCom reserves the right to cause such background checks on the intended candidates and may also interview candidates in terms of the Bylaws section 9.3(ii)(c). On request from the NomCom chair, AFRINIC staff will facilitate interviews via telephone or Internet teleconference.

5.11. Finalising the list of candidates

In terms of the Bylaws section 9.3(ii)(d), NomCom has the responsibility to “finalise the list of candidates for any election”.

Prior to finalising the list of candidates, NomCom shall prepare a draft list, and send it to the Board for non-binding advice. If the Board provides advice, then NomCom shall consider it, but final responsibility lies with NomCom, and NomCom is not obliged to follow the Board’s advice.

6) Announcement of candidates and public comment period

NomCom shall work with the Election Committee to ensure that an online system for public comments is available. The public comment period shall be open from the time that the candidate list is finalised, until the day before the election day. The commenting system shall display each candidate’s name and other relevant information that the candidate has consented to may be published, and shall allow the general public to submit comments about the candidates. The comments shall be published, but inappropriate comments may be removed.

The NomCom Chair shall announce the final list of candidates, and information about the public comment period, via email to announce@afrinic.net .

In the case of Board elections, AFRINIC shall arrange for the announcement to be sent to the administrative contact of each AFRINIC member (admin-c).

7) Withdrawal

A nominee or candidate may withdraw his/her nomination by notifying the NomCom Chair at least 7 days before the start of the electronic voting period. The withdrawal notification must be submitted by either the nominator or the candidate. In any case, both the nominee and the candidate must be informed to verify and confirm the withdrawal before it can be formally accepted.

If a withdrawal is received too late, then the name of the candidate will nevertheless appear on the ballot. Any such votes for the candidate will be considered nil votes and shall be ignored when tallying the number of votes polled by each candidate.

8. Voting

Voting can be held either during a face-to-face Annual General Members’ meeting or a virtual Annual General Members’ meeting.

8.1 Voting during a face-to-face meeting (where applicable)

The following procedures shall be applicable;

Voting will be allowed both via an electronic voting platform and via paper ballots. Proxies will be allowed for voting by paper ballot.

8.1.1 Eligibility to vote

The eligibility to vote for each election being held by AFRINIC differs.

Board & Governance Committee elections

Only organisations and persons fulfilling the following criteria are able to vote:

Any AFRINIC Resource Member in good standing.
All Registered Members.

A Resource member who is not a natural person may be represented by a person who is a registered contact for that organisation. This representation does not require a proxy.

For the purposes of article 12.12(iv) of the Bylaws, an eligible voter may be represented by a proxy, duly appointed by the member and duly approved by the CEO at least 24 hours prior to the Election Day and transmitted to the Chair of the Elections Committee. For the avoidance of doubt, a designated proxy, as found on the relevant proxy form, shall cast the vote on behalf of an appointer-member in person and shall not cause any other person to do so.

In addition, the following criteria apply to votes cast by candidates:

A candidate cannot carry a proxy (Section 12.12(ix) of Bylaws).
A candidate can carry the votes of the Resources Members they formally represent, having been registered as one of the organisation's contact persons for at least 12 months before the election date or since that organisation's commencement of membership if less than 12 months old. The MyAFRINIC portal will be the source of membership status for all eligible voters.
A candidate without a valid membership status can not vote.

8.1.2. Proxies

An organisation that is not able to send a representative to attend the face-to-face meeting can give its voting rights to a proxy (per Sections 12.11 and 12.12 of the AFRINIC bylaws) by filling the proxy form available from the member's profile within the MyAFRINIC portal. Proxy forms will be available at the same time as electronic voting opens.

The form must be downloaded, signed and a copy must be sent by e-mail to the AFRINIC CEO not later than 24 hours before the election date. When a proxy is issued, the member loses the ability to cast an electronic vote.

No member entitled to vote shall carry more than 5 proxies during the said election (Ref. section 12.12 (viii) of the by-laws). Historically, this has been interpreted to mean that a person may vote on behalf of any number of members for which the person is a registered contact (where no proxy is required), but a person may not carry more than 5 proxies.
No Candidate to the election of the Director of the Company shall act as a proxy for any member during such an election (Ref. section 12.12(ix) of the by-laws).
A proxy instrument must be printed on the official and actual letterhead of the Member organization.
The paper document embodying the proxy instrument must be duly signed by:
- Either a registered administrative contact of the Member. (For the avoidance of doubt, AFRINIC's database shall be used for counter verification), or:
- A director of the company, on whose letterhead the paper proxy document has been printed, and whose name is listed on the said letterhead.
The affixing of Company seals to the paper proxy instruments is not mandatory.
Members who are a natural person and who do not have a letterhead are exempted from the obligation of printing the proxy instrument on a letterhead.

8.1.3. Electronic Voting

The electronic voting platform is integrated into the MyAfriNIC portal and will be accessible only to members in good standing.

The following will apply to e-voting:

The e-voting ballots have the same candidates and choices as the paper ballots.
Starts at least 7 days before the AGMM date.
Ends at the same time as the close of voting via paper ballot.
“Trustees” that are set up to unlock and tally the e-vote system shall consist of the AFRINIC CEO, NomCom Chair, and the AFRINIC Legal Counsel.
E-votes are tallied using the e-voting tallying system. Results are signed by the trustees.

8.1.4. Paper Ballot on Election Day

The voting conducted on-site during the Annual General Members' Meeting is carried out via paper ballots containing a list of candidate names.

Prior to the vote, all members present or participants holding a proxy will be required to register and validate their membership status. Election Committee staff will apply a stamp and signature to each ballot paper when it is issued. Ballot papers without the stamp and signature will not be valid.

Voters should only vote for one option/candidate per seat. Each mark on a ballot paper represents one vote. A ballot with more than one mark per seat will be considered spoilt, and not be counted.
This will be a secret ballot election. The inclusion of any personal data on the ballot paper will invalidate the vote and will be counted as spoilt.
Elections will be closed as soon as the last member or proxy present in the meeting room casts his/her vote.

8.2 Voting during a virtual meeting (where applicable)

In view of a virtual meeting, eligible voters will, either in person or by proxy be able to cast their vote through the electronic voting platform to be made available by the Election Committee.

8.2.1. Eligibility to the online vote

The eligibility to vote for each election being held by AFRINIC differs.

8.2.1.a Board & Governance Committee elections

Only organisations and persons that meet the following criteria are able to vote:

Any AFRINIC Resource Member in good standing.
All Registered Members.

A Resource member which is not a natural person may be represented by a person who is a ‘registered contact’ for that organisation. This representation does not require a proxy. In addition, the following criteria apply to votes cast by candidates:

A candidate can carry the votes of the Resources Members they formally represent, having been registered as one of the organisation's ‘registered contact’. The MyAFRINIC portal will be the source of membership status for all eligible voters.
A candidate without a valid membership status cannot vote.

8.2.2 Proxies

An eligible member has the right to appoint a proxy for both the Board and Governance Committee elections.

Eligible members wishing to appoint a proxy should, therefore, complete and submit the proxy form, accessible from the member's profile within the MyAFRINIC portal, not later than 5 days before the election date. Access will be allowed at the same time as electronic voting opens.

It is important to note that when a proxy is issued, the relevant member loses his/its ability to cast an electronic vote.

No member entitled to vote shall carry more than 5 proxies during the said election (Article 12.12 (viii) of the Bylaws refers). Historically, this has been interpreted to mean that a person may vote on behalf of any number of members for which the person is a registered contact (where no proxy is required), but a person may not carry more than 5 proxies.

Further, no Candidate to the election of Director of the Company shall act as a proxy for any member during such an election (Article 12.12(ix) of the Bylaws refers).

8.2.3. Electronic Voting

8.2.3.a Board & Governance Committee elections

An electronic voting platform will be accessible to members in good standing only during the election period.

The following shall apply:

The electronic voting platform will provide for e-voting ballots.
Starts at least 14 days before the AGMM date and ends on Election Day. (i.e. the Election Period).
“Trustees” that are set up to unlock and tally the e-vote system shall consist of the AFRINIC’s Chief Executive Officer, the Chairperson of the NomCom, and the AFRINIC’s Legal Counsel.
E-votes are tallied using the e-voting tallying system.
Results are confirmed by the trustees.

8.3. Other considerations on election day

In terms of the Bylaws section 9.3(i)(b), NomCom shall “have general responsibility for, and shall supervise the conduct of the polls by the Election Committee on election day.” In terms of the Bylaws section 10.1, the Election Committee has various duties. The NomCom chair shall work with the chairperson of the Election Committee designated by the CEO to ensure that the election proceeds smoothly.

The Bylaws are not specific on the detailed proceedings during an election. The NomCom has general responsibility in terms of Bylaws Section 9.3(i)(b), but the Election Committee also has responsibilities in terms of Bylaws Section 10. The Board suggests the following procedure:

NomCom introduces the election, describes the responsibilities and the term;
NomCom gives each candidate an opportunity to speak in case a video was not already uploaded on the election website;
Election Committee performs the election;
Online voting should close at the start of the AGMM;
Votes are counted;
Election Committee reports the result to NomCom chair;
The NomCom chair announces the result.

8.4. Counting of votes and determination of winners

One representative of the NomCom, and members of the Election Committee present during the AGMM, in addition to not more than four (4) volunteers from Resource Members or other RIRs present, shall count the votes.

Counts from electronic voting shall be added to counts from paper ballots to determine the final counts.

In the event of a tie for an open seat, voting for that seat will be repeated until there is a winner.

For each seat, the candidate who receives the most votes shall be declared elected. Disputes shall be resolved in terms of Article 10.2 of the Bylaws.

9) Announcement of result

The Chair of the NomCom will announce the election results, including the number of electronic votes and paper ballot votes for each candidate.

The CEO shall send the final results by email not more than 48 hours after the election to announce@afrinic.net

The election results shall be simultaneously published on the AFRINIC website.

10) Election Timeline 2022

In view of the ongoing COVID-19 pandemic, AFRINIC Meetings, including both the AGMM and the Public Policy Meeting (i.e. AFRINIC-35 Meeting - AIS’22) will be held online from 30 May 2022 to 3 June 2022.

The following timeline shall be used as far as practical. Staff should fill in specific dates every year. Minor deviations do not need to be approved by the Board.

		Election Timeline	Responsibility
	21-Mar-2022	NOMCOM Terms of Reference Nomination Information/details	AFRINIC/Board
	25-Mar-22	Reviewing of Nomination Information	NomCom
	28-Mar-22	Publication of Nomination Information	NomCom/AFRINIC
	28-Mar-22	Open Candidate Nomination Period [start receiving and putting together nominations]	NomCom
		Reminder to the Community for vacancies for nomination	NomCom/AFRINIC
		Reminder to the Community for vacancies for nomination	NomCom/AFRINIC
		Reminder to the Community for vacancies for nomination	NomCom/AFRINIC
	18-Apr-22 [+_20 days]	Close / Extend Candidate Nomination Period	NomCom/AFRINIC
	20-Apr-22	Send Received Nominations to Board for Approval	NomCom
	22-Apr-22	Board Review & Transmittance of Approved Nominations to NomCOM	Board
	25-Apr-22	Start Review period of (Board Approved) Nominations	NomCom
	2-May-22	Ending review period of nominations	NomCom
	4-May-22	Prepare and send final candidate slate to Board for "Review" and "Non-binding advice"	NomCom
	6-May-22	Board-reviewed slate sent back to NomCom	Board
	9-May-22	Prepare and send the final candidate slate to staff for publication	NomCom
	10-May-22	Staff Publication of final candidate Slate & candidate information comment pages	NomCom/AFRINIC
	10-May-22	Announcement of Final candidate slate & opening of the public comments period	NomCom
14	19-May-22	Issue of Notice of AGMM (with final slate & expiring seats)	Board
14	19-May-22	Open e-voting and proxy registration	ECom
06	28-May-22	Close of proxy registration & appointment[5 clear days before Election day Board and GovCom]	ECom
00	03-June-22	AGMM - Election day for Board and GovCom, Close of electronic voting. (Closing time to be announced at the opening of the electronic voting)	Board

11) Summary of changes from the previous version

These are the principal changes from the previous versions of the Board Election Guidelines namely that of 2018 and 2020.

The present Standard Board Election Guidelines provides for the election process to be adopted in case of a face-to-face or a virtual Annual General Members’ Meeting.
Section 2 is now being referred to as the Nomination Committee [NomCom] than the Election Process.
Under section 2.4, it has been clarified that the Board’s representative is a voting member of the Nomination Committee.
It is proposed that henceforth election results shall be announced on announce@afrinic.net only since it is the main mailing list for important announcements for AFRINIC.
Voting procedures for elections under a face-to-face or virtual meeting is included under Section 8.0.
In regard to the timeline (section 10 refers), an additional column has been added to clarify the relevant body responsible for executing the same.
Otherwise and for the purposes of clarifying the existing provisions of the 2018 version, several minor editorial changes have been brought to the present Standard Board Election Guidelines.

Last Modified on - 02 April 2022