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AFRINIC election process

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Last Updated on Monday, 15 April 2013 08:49

 

This document defines the process to be followed by AFRINIC to conduct election for various institutional positions. It does not supersede the Bylaws and is consistent with the bylaws in all aspects.

 

The NomCom (Nominations and Elections Committee)

Prior to any election, the Board appoints a Nomination Committee (NomCom), whose responsibility is to search for, screen and propose suitable candidates that will stand for Board election. The NomCom’s responsibilities are defined in section 9 of the AFRINIC bylaws.

 

 

Extract of section 9

There shall be a Nomination Committee (Nom Com), which shall consist of a chairman and three other members all appointed by the Board and composed of qualified and experienced persons. The Board shall make public call for voluntary nomination from the African Internet Community.

  • No person shall be qualified for appointment to the Nom Com if he/she is a candidate for election to the Board or is domiciled in a region whose seat is open for renewal during an election. The Nom Com shall report to the Board and operate under such guidelines as may be prescribed by the Board.
  • Functions of the Nomination Committee:
    • The Nom Com shall
      • use its best effort towards ensuring that a satisfactory number of individuals from the African internet community stand as candidate for the election of the directors of AFRINIC.
      • have general responsibility for, and shall supervise the conduct of the polls by the election Committee on election day.
    • In the discharge of its function under Art 9(i) above, the Nom Com
      • Shall call for candidates for elections held by AFRINIC
      • Prescribe criteria and qualifications for eligibility to stand as candidate for elections held by AFRINIC.
      • May Interview candidates prior to finalising the list of candidature.
      • Shall finalise the list of candidates for any election held by AFRINIC.

 

The task of the NomCom shall cover the election for open Board seats, PDP-WG chair(s) and NRO-NC representatives.

The four (4) members of the NomCom will be composed as follows:

  • 1 Member selected from within the Board (Should not be from the region for which an election is being held).
  • 3 volunteers selected from the community.

The 4 members must by consensus elect a Chair within the specified timeline. Where there is a lack of consensus, the member appointed by the board will chair the committee and all its proceedings.

NomCom members serve on a voluntary basis, supported and guided by the CEO along with a staff member appointed by the CEO. The committee essentially works via e-mail (using a designated mailing list) and teleconferences.

The NomCom Chairperson and appointed AFRINIC staff will work together as Election committee as per Section 10 of AFRINIC bylaws.

 

Appointment of NomCom

Once the date of the first Public Policy Meeting of the year has been determined, the process to appoint the NomCom is initiated using the following timeline:

Action Time
Call for Volunteers to the Nominations Committee: 120 days
Appointment and publication of NomCom: 105 days
Election of NomCom Chair: 90 days