Board of Directors (BOD) election - process
- Board of Directors (BOD) election - process
- The Election Process
- Election Timelines
- How to Nominate
- Verifying Nominations
- Finalising the Slate of Candidates
- Notification of Candidates
Votes can be cast electronically or by a paper ballot.
8.1) Electronic Voting
The electronic voting platform is integrated into the MyAfriNIC portal, and will be accessible only to members in good standing. The following will apply to e-voting:
- Starts at least 5 days before Election Day ends.
- End at 18:000 UTC the day before the AGMM. Paper ballots will be used at the AGMM.
- E-votes are tallied using the e-voting tallying system. The results are added to the paper ballot count before final results are announced at the AGMM.
8.2) Paper Ballot on Election Day
The election is conducted during the Annual General Members' Meeting and is carried out via paper ballots containing a list of candidate names and a ballot number.
- Voters should only vote for one candidate per category. Each mark on a ballot paper represents one vote. A ballot with more than one mark will be considered spoilt, and not count.
- Voters can choose not to vote for any candidate. The ballot paper provides an option not to vote for any candidate on the ballot.
- This will be a secret ballot election. An inclusion of any personal data on the ballot paper invalidates the vote. It will be counted as spoilt.
- Elections will be closed as soon as the last member or proxy present in the meeting room casts his/her vote. Candidates with the highest number of votes in each category will be declared winners.
- In the event of a tie for an open position, voting for that position will be repeated (Only by paper ballot) the same day until there is a winner.
- All open positions shall be subject to an election process even if there is only one candidate. In that event, if the option [none of the above] got more votes than the only candidate, then the seat shall be considered vacant and the Board will be requested to apply provisions of the Bylaws to temporarily fill the vacant seat.
8.3) Vote Counting and Announcement of Election Results
The CEO, a representative of the NomCom, and members of the Election Committee present during the AGMM, in addition to no more than four (4) volunteers from the other RIRs present, shall count the votes to determine the winners.
The Chair of NomCom announces the election results after the vote count with the vote detail for only the elected candidates.
The CEO shall send the final results by e-mail not more than 48 hours after the election to:
The election results are simultaneously published on the AFRINIC website.